02 — Capability · BC-260
Payables & Expense
Pay suppliers and employees the right amount at the right time, and only for things the enterprise actually ordered, received and approved. The capability runs from invoice or claim receipt to the payment leaving the bank.
- Accounts Payable
- Procure to Pay
- Invoice to Pay
- Travel & Expense
In scope
- Supplier invoice capture, matching, approval and posting
- Payment runs, payment terms and early-payment programs
- Employee expense claims, corporate cards and travel spend
- Payables controls, supplier payment data and reporting
Out of scope
- Choosing suppliers and placing purchase orders (see BC-620)
- Supplier contracts and performance (see BC-640)
- The bank channels payments travel over (see BC-230)
Realized by · 3
- SAP S/4HANA · Sourcing and Procurementcore via BC-260.10
- Workday · Financial Managementstrong via BC-260.10
- Oracle Fusion Cloud Applications · Financialscore via BC-260.10
Used in · 3
- Procure-to-Pay · 05 Process Invoice via BC-260.10
- Procure-to-Pay · 06 Pay Supplier via BC-260.20
- Record-to-Report · 01 Capture Transactions via BC-260.10
Build it · 0
- Nothing in the library points here yet.
Decomposes into · 5
- BC-260.10Invoice ProcessingCapture every supplier invoice once, match it to what was ordered and received, and get it approved and posted without a person touching the ones that already agree.
- BC-260.20Supplier PaymentsPay approved invoices on the terms agreed, neither early by accident nor late by neglect, using the payment method and timing that serve both cash and supplier relationships.
- BC-260.30Employee ExpenseReimburse employees quickly for legitimate business spend and nothing else, with a policy clear enough that most claims need no judgment call.
- BC-260.40Corporate Card ProgramsGive employees a controlled way to pay for business spend directly, with limits and merchant rules that replace most expense claims and purchase orders for small purchases.
- BC-260.50Payables Controls & Supplier DataKeep the supplier payment records accurate and the payables process controlled, so money goes only to verified suppliers for verified obligations.