02 — Capability · BC-270.30
Shareholder Meetings & Voting
Run the annual and special meetings at which shareholders exercise their rights, and secure the votes the board's proposals need through engagement rather than surprise.
- Annual General Meeting
- Proxy Process
In scope
- Meeting planning and proxy statement preparation
- Proxy solicitation and vote tracking
- Engagement with proxy advisers and governance teams
Out of scope
- The board agenda and corporate secretarial record (see BC-120)
Decomposes into · 3
- BC-270.30.10Proxy Statement & Meeting PreparationPrepare the notice, proxy materials and logistics for the shareholder meeting on the statutory timeline, with legal and the board.
- BC-270.30.20Proxy Solicitation & Vote TrackingGather shareholder votes on each resolution, monitor the count as it builds and know early which proposals are at risk.
- BC-270.30.30Governance EngagementMeet the governance and stewardship teams of major holders and the proxy advisers outside the voting season, so their concerns surface before they vote.